Some PDF annotation tools also offer more customized content r e view solutions and allow you to freely draw shapes. Add hand drawings and shapes: Being able to make drawings and add arrows, lines or shapes gives you the possibility to give even clearer feedback.Leave a comment: Besides marking required changes, you also need to be able to easily leave commented annotations to explain in more detail what needs to be changed.Copy text: To make text changes, it is necessary to be able to copy/paste the PDF text.Strikethrough text: You need to be able to strike through text in order to highlight unnecessary parts of a copywriting project or a contract.Highlight text section: To draw the attention to a specific section, you should be able to highlight text with different colors.Generally speaking, PDF annotation software should contain the following basic features: Therefore, the software must enable the reviewer to highlight sections and to add comments, at the very least. Otherwise, valuable working hours are lost on both the creator and reviewer side, which would turn simple PDF annotations into a costly project for your company. When doing so, we can expect to be able to use annotated PDF features to facilitate the collaboration process between the PDF creator and all reviewers involved. But, if we want to maintain some of the above-mentioned security features in a contract or scientific paper, it is often necessary to work with a PDF file. To make it clear, since PDFs are fixed documents, we cannot expect fully-fledged text editing features such as those offered by Microsoft Word, Google Docs or Apple’s Pages. What are the advantages that capable PDF annotation software should offer? How to Annotate a PDF: Important Features of PDF Annotation Software The advantages of a PDF annotation software are outlined in the following section. With the tools provided by a capable software solution, you can annotate PDF files, solve the above-mentioned problems and add much more valuable collaboration features to your PDF file workflow. This is exactly where PDF annotation software comes into play. There must be a way to annotate PDF files without making screenshots or using other half-baked solutions. But what if you receive and need to annotate PDF files, for instance, to strike through some words or just to leave a general comment? What if you need to highlight and underline text sections or even copy text from the document? As we could see above, there are many reasons why your clients or even copywriters may want to send you a PDF file that incorporates these security and usability features from the get-go.įor instance, if you prepare a contract, you usually send it out via a PDF, so that you can collect signatures without worrying that anything else has been changed. However, sometimes, there is no way around it. You can even add electronic signatures without printing the document.Įven though these features are still useful by today’s standards, the lack of annotative PDF functions can make it difficult to collaborate. Usability: PDFs contain fillable fields which allow customers to add information such as name and address without changing any other content.Furthermore, you can protect your PDF with a password. Security: PDFs contain many security features, such as deactivating printing abilities or disabling the copy/paste function.Portability: No matter if you use Windows 10, a Mac, an Android or an iOS device – PDFs work across all systems.Even though this advantage is outdated in today’s day and age, there are many other reasons why PDFs remain popular: PDFs were able to combine all graphic design elements into one file while keeping the document size as small as possible. At this time, computing power was much more limited than it is today. The PDF format was created by Adobe in the early 1990s as a way to replace large document files that were painful to share. How can you annotate a PDF? Most readers of this article have needed to annotate text inside a PDF, only to find out that PDFs offer very limited capabilities when it comes to text editing features. Why and When Are Annotations in a PDF File Useful?
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